About Us
About the Company
Viscadia is a leading consulting firm focused on forecasting for life sciences. We help pharmaceutical and biotechnology companies make high-stakes decisions with greater clarity and confidence, with teams across the United States, Europe, and India. We are deeply committed to a vision of shared growth and success for our clients, colleagues, and communities.
About the Role
We are seeking a dynamic and highly organized Executive Assistant cum Chief of Staff to support the Head of India Operations who is eager to contribute and help propel us to new heights. If you are ready to make a significant impact and be part of a team that is shaping the future of forecasting in life sciences, we invite you to explore opportunities with Viscadia. This unique hybrid role combines the responsibilities of an executive assistant with the strategic oversight of a chief of staff, ensuring smooth day-to-day operations while also driving key projects, governance, and cross-functional initiatives across the firm. The individual will serve as a trusted partner to the Head of India Operations—balancing executive support, operational efficiency, and firm-wide program management to strengthen organizational impact. This is not a traditional support role; this individual will have the opportunity to assess and shape additional administrative talent needs as the organization scales.
Location
Gurgaon, India
Why consider Viscadia as your next career step?
Since our founding in 2010, Viscadia has grown from a startup to a global team that works alongside the companies shaping life sciences. We are dedicated to promoting a positive and supportive work environment where everyone can thrive. Our culture is collaborative by design, with teams across three regions operating as one. We are looking for people who want to grow with us and are excited to help shape what comes next.
Roles and Responsibilities
Chief of Staff and Governance
- Partner closely with the Head of India Operations on strategic priorities, initiatives, and decision-making
- Drive project and initiative governance—monitor progress, track milestones, and ensure timely execution of deliverables
- Oversee compliance and corporate governance requirements, ensuring adherence to internal processes, policies, and statutory obligations
- Act as a liaison between leadership and teams, ensuring alignment, clear communication, and stakeholder engagement
- Proactively identify gaps, risks, and opportunities in operations and propose solutions
- Draft, review, and manage communications, presentations, and reports on behalf of the Head of India Operations
- Support and execute budgeting, resource allocation, and firm-wide operational efficiency initiatives
Executive Support & Coordination
- Provide comprehensive administrative support including calendar management, scheduling, correspondence, and documentation as well as preparing expense reports
- Plan and coordinate travel, logistics, and accommodations, ensuring efficient use of time and resources
- Organize and manage meetings, firm-wide events, and leadership offsites, including agenda setting, minutes, and follow-ups
Qualifications
Required
- Bachelor’s or Master’s degree (Business Administration, Management, or related field preferred).
- 5-8 years of progressive experience in executive assistant, operations, program management, or consulting roles.
- Prior experience in consulting/professional services, pharma, or analytics industry preferred.
- Strong collaboration skills with colleagues across global locations.
- Ability to work effectively with minimal supervision
- A proactive approach to anticipating needs and taking initiative
- Proficient in note taking and effectively disseminate follow-up action items
- Experience managing multiple projects concurrently and performing well under deadlines
- Exceptional attention to detail
- Ability to draft complex emails and think on the spot
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Outlook, collaboration tools, project management software and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
- Located within commutable distance to Gurgaon
- Strong written and verbal communication skills
Key Skills
- Project Management & Governance – Proven ability to structure, track, and deliver complex projects and cross-functional initiatives.
- Attention to Detail – Strong organizational and quality control skills, with ability to manage competing priorities.
- Stakeholder Management – Strong interpersonal and communication skills to engage with internal and external stakeholders effectively.
- Compliance & Corporate Governance – Understanding of policies, statutory frameworks, and operational governance.
- Problem-Solving & Critical Thinking – Ability to anticipate challenges, resolve issues, and support decision-making.
- Confidentiality & Integrity – High degree of professionalism, discretion, and trustworthiness.
Benefits
- A Strategic Leadership Opportunity: Be at the forefront of shaping a rapidly growing forecasting function within a global, values-driven organization. You’ll help define the future of insights at Viscadia, driving innovation and impact across the life sciences industry.
- Competitive Compensation & Performance Incentives: We offer a highly competitive compensation package, complemented by performance-based incentives that reward excellence, innovation, and leadership. To support your transition, we also provide relocation assistance and reimbursement for moving closer to our office location. In addition, Gratuity, as applicable, is paid in accordance with The Payment of Gratuity Act, over & above the CTC.
- Comprehensive Health & Wellness Benefits: Our benefits are thoughtfully designed to support your physical, mental, and financial well-being. From health insurance and wellness programs to flexible work arrangements, we prioritize your holistic success and balance.
- Generous Leave policy: Our leave framework includes, but is not limited to, Sick leave, casual leave, earned leave, bereavement leave, maternity & paternity leave – ensuring you have the flexibility and support you need at different stages of life.
- Global Exposure & Collaborative Culture: Work in a high-impact, intellectually stimulating environment that values collaboration, diversity, and continuous learning. You will have opportunities to engage with global clients, cross-functional teams, and industry thought leaders across geographies.
- Career Development & Growth Pathways: At Viscadia, your growth is our priority. We offer structured career development programs, leadership training, and opportunities to expand your expertise through global projects, conferences, and innovation initiatives.
- Viscadia is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.